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Coordinator, Finance and Administration

University of Arizona

Job Description

Posting Number
req21309

 

Department
Provost Business Office

 

Department Website Link

 

 
Location
Main Campus

 

Address
Tucson, AZ USA

 

Position Highlights
The Provost Business Office (PBO) seeks an exceptionally creative, resourceful, and team-oriented self-starter to fill the position of Coordinator, Finance and Administration. This position provides transactional support for multiple units supported by the PBO, primarily the divisions of Student Success and Retention Innovation and Diversity and Inclusion. As circumstances change, team members may be assigned to support additional areas or reassigned to support different areas.

The successful candidate will demonstrate a professional demeanor, superlative customer service, and dedication to collaborative teamwork, and will support the PBO values: Be kind; value diversity; Be encouraging; Be trustworthy partners; and Be resourceful, proactive problem solvers who get stuff done!

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

 

Duties & Responsibilities

Duties and Responsibilities:

70% - Prepare and process a variety of business transactions including p-card reconciliation, purchase order requisitions, travel, disbursement vouchers, internal billing, transfers, cash receipts, and others, with accuracy, completeness, and in compliance with University policies and procedures. Reconcile departmental accounts and record adjusting entries. Prepare monthly budget reports for multiple units. Assist with financial analysis, coordination of grant activity and reporting.

20% - Serve as a resource to department personnel to troubleshoot and answer day-to-day financial and administrative questions and escalate more complex issues to more senior business officers as needed.

10% - Participate in pertinent meetings and conferences. Complete regular training sessions to expand professional knowledge. Cross-train and serve as backup for other PBO staff. May assist in the delivery of financial training sessions for staff in the units served as well as within the PBO. Serve on Business Office committees and assist with special projects. May assist with maintaining PBO websites or SharePoint systems. Other duties as assigned.

Knowledge, Skills and Abilities

  • Ability to apply knowledge, think independently, and take initiative to solve problems
  • Skill in interpreting and communicating policies and procedures
  • Ability to multi-task, work under pressure, meet deadlines and work in a fast-paced environment
  • Skill in developing and maintaining good working relationships in a team environment with people of diverse backgrounds
  • Ability to handle confidential and sensitive issues
  • Knowledge of accounting principles, practices, and procedures

 

Minimum Qualifications
  • Bachelor's degree
  • 1 year of relevant work experience is required.
  • An equivalent combination of experience, training and/or education approved by Human Resources

 

Preferred Qualifications
  • Experience with Microsoft Excel and University of Arizona business systems and processes.
  • Bachelor's degree in Accounting or Business

 

FLSA
Non-Exempt

 

Full Time/Part Time
Full Time

 

Number of Hours Worked per Week
40

 

Job FTE
1

 

Work Calendar
Fiscal

 

Job Category
Organizational Administration

 

Benefits Eligible
Yes - Full Benefits

 

Rate of Pay
$25.50-$31.88

 

Compensation Type
hourly rate

 

Grade
7

 

Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

 

Grade Range Minimum
$25.5

 

Grade Range Midpoint
$31.87

 

Grade Range Maximum
$38.25

 

Career Stream and Level
PC1

 

Job Family
Administrative Operations

 

Job Function
Organizational Administration

 

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

 

Number of Vacancies
1

 

Target Hire Date
12/19/2024

 

Expected End Date

 

 
Contact Information for Candidates
Allyson McAdams
Allysonmcadams@arizona.edu

 

Open Date
12/5/2024

 

Open Until Filled
Yes

 

Documents Needed to Apply
Resume and Cover Letter

 

Special Instructions to Applicant

 

 
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

 

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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